Date: Monday, December 13, 2021
Time: 6:45pm Sign-in and 7:00pm Call to Order
Location: Webex
The Creek Hollow Annual Meeting will be held virtually this year and is scheduled for December 13. The purpose of the Annual Meeting is to conduct the lawful business of the Association and provide a general discussion of accomplishments.
The Annual Meeting allows you to:
- Learn what has been happening in Creek Hollow over the past year
- Meet your current Board of Directors and see who has volunteered to serve in 2022
- See the new budget for 2022
- Ask questions
Due to the virtual meeting all those who wish to volunteer to serve on the Board must submit their candidate form by email, fax, or US postal service to Joseph Kim on or before November 8. This form should contain a brief bio along with why you want to serve on the Board. There are two (2) Board positions open for election for 2022. Current Board members are also allowed to re-run. Once the new Board members are elected, then they work together to select the Board positions each will assume. That is, Board members can rotate to a different position each year if that is the will of the new Board.
All voting for the new Board members will be performed by submitting absentee ballots to our Property Manager, Joseph Kim. The ballot containing all candidates who are running, along with their candidacy forms, will be mailed along with the proxy form to all homeowners following the November 8 deadline for submission. These absentee ballots will be collected and tabulated by Joseph Kim prior to the Annual Meeting. No nominations will be taken from the floor during the meeting. The newly elected Board will be announced during the meeting.
In order to conduct business at the Annual Meeting a quorum of 10% or 58 homes must be represented. To ensure a quorum of households is reached, we ask that you please return your proxy forms/ absentee ballots to Joseph Kim even if you plan to attend. This way we can ensure a quorum prior to the meeting. Proxies may be returned by email, fax, or US postal service to Joseph Kim on or before December 10.
Candidate Application forms are being mailed to each household and should be arriving the the last half of October. Proxy forms/absentee ballots will be mailed mid November. If you do not receive these in the mail, then contact Joseph Kim and he will send you an electronic copy.
Key Dates:
November 8 – Deadline for candidacy forms to be returned
December 10 – Deadline for Absentee Ballot and Proxy forms submitted to Joseph Kim
December 13 – Annual Meeting
Virtual meeting details will be sent by Joseph Kim and will be posted to Creek Hollow residents on NextDoor. Contact information for Joseph is being provided with the forms and is posted on the Creek Hollow web site.